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How to Compare Sales Receivables to Your GL Accounts in Microsoft Dynamics GP

  • Bobbi Horn-Rodriguez
  • Jul 19, 2024
  • 1 min read

Updated: 3 days ago

Over the course of using Microsoft Dynamics GP, you might encounter a situation where your Accounts Receivable and General Ledger accounts do not align with your trial balance total.


The best process to remedy this imbalance is to go through your records on a month-by-month basis and identify the month where there’s a discrepancy.


Once you identify the month, drill into the transactions to discover where the error took place.


One of the tools that will help is the ‘Reconcile to GL’ tool which will help you identify the transactions causing the issue.


This allows you to choose if you want to reconcile several different modules including payables, receivables, inventory and bank reconciliation.


Software window titled "Reconcile to a GL" with dropdown menus for modules, including "Payables Management," and date inputs, showing how to Compare Sales Receivables to Your GL Accounts in Microsoft Dynamics GP.

You can then choose the date range you want to look at and it will identify those transactions that aren’t updated in one module or the other.


When you export it, an excel file is generated that will help you compare both accounts.


Spreadsheet of transactions dated 3/1/2017 to 3/31/2017. Sections include unmatched, potentially matched, and matched transactions. Balance shown.

You can then compare your accounts and make sure everything is matching up dollar amount to dollar amount.


The spreadsheet does link back to Microsoft Dynamics GP directly so if you click on a line item, it will take you to Microsoft Dynamics GP to see the transaction and details.


*Note: Please note that the beginning balances on the spreadsheet are unreliable. Only use these spreadsheets to compare transactions, NOT balances.


Do not use this feature to compare balances.


For more information


 
 
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