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  • Writer's pictureChris Gherardini

Speed, Quality, and Price – How Customer Service Automation helps you to deliver it all!

Updated: May 9, 2023

Learn how customer service automation helps you to deliver it all.

A woman communicating with a business on her mobile phone and using a happy face emoticon indicating customer satisfaction

Want satisfied, repeat customers and increased ROI? Yes, you can have it all!

Customer satisfaction reflects how clients perceive your brand. It measures whether customers are satisfied with your products or services, influencing customer loyalty, retention, and repurchases.

Customer Satisfaction is affected by product quality, pricing, customer service, and website interface. The appropriate support automation can enhance customer satisfaction, boost customer retention, and increase sales. It can help you expand your team while simultaneously reducing expenses. When properly implemented, customer service automation reduces the average cost per customer for service.

How much can businesses save by automating their customer service? According to research conducted by McKinsey, companies can save 20 to 40 percent on customer service costs by deploying automation software effectively.

What Is Automated Customer Service?

Customer service automation refers to various tools and systems that resolve customer issues and questions without direct agent intervention. Businesses use automated customer service across multiple channels to increase capacity, decrease expenses, and boost customer satisfaction.

The automation of customer service may incorporate a variety of strategies. Many rely on advanced technologies, such as AI and natural language processing, while others are low-tech. The optimal customer service automation strategy combines high- and low-tech solutions to create a unified, customer-friendly support experience.

Below is a list of the most prevalent forms of customer service automation utilized in 2022.

Email automation: Auto-generated email responses can serve as a placeholder until an agent reviews them or as a first-level response that guides users to the appropriate solutions. This tool lets users initiate customer service interactions with human agents or chatbots from nearly anywhere on your website.

Chatbots: Automated chatbots powered by artificial intelligence respond similarly to a human agent, answering simple questions or directing customers to the appropriate resources.

CRM-related automation: Customer relationship management (CRM) software can automatically personalize and send message replies and move customers into various queues and segmentation groups.

Social media monitoring: Automated tools track social comments and alert you when something on social media requires your attention, freeing up representatives or interns who may be monitoring Twitter and Facebook continuously.

SMS messaging: Text messages can automatically provide pertinent information, for example, position in line, estimated time of service restoration) through a variety of apps and mobile carriers.

Frequently Asked Questions (FAQs): As you're probably aware, a FAQ page is a database of common questions your customers and clients may have. It is beneficial as a resource for self-service customer support.

Knowledge repository: Numerous companies offer articles, tutorials, product configuration pages, and similar resources to form a self-service customer support library or even a blog for their e-commerce niche. Automated customer service strategies and human agents can direct customers to these resources, reducing manual interactions and escalating support requests.

IVR: Interactive Voice Response IVR is automated phone-based support (pre-recorded voice) that collects customer information, presents them with options, and transfers them to the appropriate department. Natural language processing is a feature that enables some IVR tools to comprehend what customers say and direct them.

Customer service executive working at office

Principal Advantages of Automating Customer Service Tasks

Numerous industries recognize the benefits of automating a substantial portion of their customer service tasks. Here are our top observations:

Enhances Time to Value and Initial Reaction Times

Customer service automation reduces the time between the first response and the customer's value. Ticket-based customer service may take days, and phone-based channels may require users to wait up to 10 minutes to reach a live agent.

Organizations benefit from automating customer service because customers receive near-immediate value when the response is timely, accurate, and relevant.

With the appropriate automation software, you can automatically prioritize customer service requests to ensure that you promptly address high-priority and time-sensitive tickets.

Eliminates Frequent Human Errors

Human agents excel at handling complex, nuanced situations and expressing empathy.

Email templates are an additional effective strategy for scenarios that your automated tools are incapable of resolving on their own. Instead of writing messages from scratch, your customer service teams can rely on scripts as a basis for their responses.

Automation is ideal for minimizing errors and maintaining brand consistency for simple or highly repetitive customer interactions.

Allows Customer Service Representatives to Spend More Time on Support Tickets

In addition to reducing expenses, businesses can also increase customer satisfaction.

As your automated customer support solutions handle the more menial tasks, your customer service teams can focus on delivering the best possible experience for high-value accounts and more complex issues.

Provides 24/7 Customer Support to Satisfy Customers

By automating customer service (at least the fundamental functions), you can maintain a layer of 24/7 support, allowing you to satisfy customers even when your human customer support team is off the clock.

Facilitates Maintaining a Consistent Brand Tone and Voice

Automation is a method for developing a consistent brand voice. You can help your team maintain brand consistency by providing customer service scripts that they can customize or set to send automatically.

Automation provides customers with a consistent experience and prevents inexperienced employees from making unnecessary communication errors.

Facilitates the Centralization of Data Utilizing Your CS Automation Software

CRM software and customer service automation tools frequently enable robust integrations and centralize data when used together. Existing customer data from your CRM can inform and personalize customer service interactions by human agents, software/chatbots/artificial intelligence, or self-guided discovery.

Automate Across the Entire Customer Journey

When employed strategically, automation is for more than just problem-solving and troubleshooting. Additionally, it can aid in welcoming new customers, onboarding them, showcasing new or enhanced resources, and much more.

Offers Customer Service Across All Channels

Tracking customer interactions across multiple channels is one of the challenges of a multi- or omnichannel customer support model.

Modern automation solutions allow representatives to track conversations and requests across multiple customer service channels (e.g., social media, text-based apps, the marketing website, and e-commerce stores) in a single location.

Ready to implement customer service automation solutions for your business?

We're here to help!

At Turnkey Technologies, everything we do is to help organizations see and comprehend a path forward to improve their competitiveness, increase efficiencies, and make informed business decisions.

We provide the world's most popular Microsoft Dynamics CRM Business Solutions to help you understand your data.

Want to learn more?

ABOUT THE AUTHOR: Turnkey Technologies has empowered B2B, mid-sized, and enterprise organizations to optimize their data and processes to achieve more, in less time, with less expense, for over 27 years. As a Microsoft Gold Partner, we turn our magic using Microsoft technologies, our singular focus. We support Microsoft Dynamics 365 Business Central, Finance & SCM, CRM, and more with a dedicated and trained professional team in all things Microsoft.

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